The Field Onboarding Coordinator is a temporary, project-based position responsible for supporting all aspects of onboarding and hiring during emergency response activations. This role plays a vital role in standing up field operations by assisting with intake, screening, documentation, and compliance for hourly staff. The ideal candidate is detail-oriented, flexible, and able to deploy within 24 hours to assist onsite with HR staff and operational teams.

Key Responsibilities

• Deploy within 24 hours of project activation to support onsite hiring and onboarding processes.
• Facilitate the intake of new hires, ensuring all required documents and forms are completed accurately and on time.
• Assist with pre-employment requirements such as drug screenings, background checks, and eligibility verification.
• Maintain organized and compliant personnel records for all incoming staff.
• Provide frontline HR and administrative support and serve as a liaison between the field team, support teams, and the HR department.
• Track onboarding process in real time using HR systems and spreadsheets.
• Assist with orientation sessions and distribution of onboarding materials.
• Coordinate closely with recruiting, field ops, and HR leadership team to resolve onboarding and staffing issues quickly and effectively.
• Administers and assists with on-site saliva-based drug testing in accordance with company policy and regulatory requirements.
• Support demobilization or transition tasks as needed.
• Perform other related duties as assigned to support field operations and HR staff.

Education & Minimum Requirements

• High School Diploma or GED
• Comfortable working in fast-paced and sometimes remote or resource-limited environment
• 1-3 years of administrative, HR, or onboarding experience, preferably in high-volume settings
• Strong attention to detail
• Demonstrates professionalism and integrity, with the ability to manage sensitive and confidential information
• Excellent organizational and communication skills
• Proficiency in Microsoft Office and familiarity with an HRIS system or onboarding platforms
• Able to travel and deploy on short notice

Preferred Qualifications

• Prior experience with UKG
• Experience in emergency management, disaster recovery, or field-based industries
• Knowledge of I-9, E-Verify, and employment compliance requirements
• Familiarity with FEMA or other disaster response protocols
• Bilingual (Spanish/English) is a plus

Work Schedule:
Ability to work extended hours, including evenings and weekends during emergency activations

to ensure staffing needs are met.

Job Type: Temporary

Work Location: On the road